GENERAL RULES

The All India Prison Duty Meet will be held every two years at such place and time as may be decided by the Sub-committee to be constituted by the DG, BPR&D for every three years.

(ii) The meet will be conducted by the Director General of Prisons / Inspector General of Prisons of the State within whose jurisdiction it is held.

(iii) The Secretary of the All India Prison Duty Meet will inform all the participating States and Units about the venue of the Meet.

Entrance Fee:

Entrance fee for each item of competition shall be as follows: For each event, both individual and team, a total of Rs. 200/- per head has to be paid. This should be paid to the address of “The Secretary, Working Committee, AIPDM” of the host State

ID Cards:

The ID cards issued to the participants will be signed by the Director General of Prisons or Inspector General of Prisons of the respective State.

Entry Forms:

The applications for entry will be sent in the forms as per the specimen of Appendix “A”.

The Inspector General of Prisons of the host State shall conduct these competitions through a Working Committee appointed by him.

Working Committee Responsibilities:

The Working Committee will arrange accommodation and mess for the teams participating in the meet. It shall be empowered to take disciplinary action against any competitor who is guilty of misconduct in the camp or during the competitions, on a report from the Camp Commandant or the officer conducting the competitions. On receipt of a report from the Working Committee, cases of serious misconduct of any State team or competitor will be subject to any action that the committee may consider necessary with regard to the future participation of that team or competitor in the All India Prison Duty Meet.

Arrangements for boarding and lodging for competitors and team captains will be made in a camp, and the team will abide by the rules of the camp. All team captains should settle their team’s mess accounts before leaving the camp after the meet.

Camp Commandant in the cadre of Deputy Inspector General of Prisons.

He will be in charge of the camp where all the teams participating in the meet will be accommodated. He will be assisted by an Assistant Camp Commandant in the rank of Additional Superintendent of Prisons / Assistant Superintendent / Deputy Superintendent of Prisons and others as the Working Committee may consider necessary. His duties will be:

To arrange adequate accommodation for the officers and men participating in the meet and arrange for their food and conveniences. The camp shall be laid out keeping in view the sanitation of the place as an important factor.

• (ii) To arrange for the reception of the teams, their transport, and allotment of accommodation.
• (iii) To maintain discipline within the camp. He will bring to the notice of the Working Committee any serious breach of discipline on the part of any team or competitor.
• (iv) He will be in charge of all accounts and the money spent or received in connection with the running of the camp and the mess.
• (v) He will be responsible for receiving all stores viz., the tentage, furniture, etc., from the Administrative Officer and the returns of the same.
• (vi) On completion of the meet, he will arrange for the transport and dispatch of all the teams after settling all accounts with the respective team captains.

Administrative Officer in the cadre of Superintendent of Prisons:

He will be responsible for all administrative duties during the meet such as:.

Providing information to the competitors regarding matches;

• (ii) Arranging transport for the competitors from the camp to the ranges.
• (iii) Medical help;
• (iv) Seating arrangements for the spectators;
• (v) Drawing and returning of the stores from any sources;
• (vi) Maintaining liaison with the Secretary, Subcommittee on AIPDM and Conferences about administrative points.

He will be assisted by an Assistant Administrative Officer of the rank of Assistant or Deputy Superintendent of Prisons, and others as deemed necessary.

Team Manager::

Each team must have a designated team m2 anager who should be a gazetted officer. He may or may not be a competitor in any of the events. He should be responsible for maintaining discipline within his team. It is his responsibility to see that all the members of his team are at their assigned place in time. He will lodge protests, if any, on behalf of his team. He will at all times co-operate with the officials of the meet in the interest of safety, efficiency, and good sportsmanship. He should be familiar with the programme and the rules of the meet. He should check the official bulletins on the notice board to ensure compliance with all instructions. He should also take charge of the trophies won by his team.

Trophies:

In addition to the running trophies of Appendix “B”, the Subcommittee on AIPDM and Conference will arrange for individual and team trophies and also medals to be awarded to the winners of the first, second, and third positions in each event.

Eligibility:

Each competitor should have completed at least one year’s service in the regular prison force in the rank of Warder or above on the last date of the application for entry to the All India Prison Duty Meet, prescribed by the Subcommittee on AIPDM and Conference. Further conditions, if any, mentioned in the rules for the individual competitions should also be followed. The Duty Meet is only for uniformed personnel of the Prisons Department.

Protests::

Protests, if any, should be made in writing by the Team Captain immediately after the incident in question and not later than two hours thereafter. Each protest must be accompanied by a fee of ₹250/-. The Chief Judge shall forward the protest and the fee, along with his report, to the Jury of Appeal (constituted by the Host State), whose decision shall be final.

The Director General of Prisons of the Host State shall serve as the Chairman of the Jury of Appeal. Whenever a member of the Subcommittee on AIPDM and Conference is present, they shall also serve as a member of the Jury of Appeal.

If the protest is upheld, the protest fee shall be refunded. Otherwise, the fee shall be credited to the General Revenues of the All India Prison Duty Meet.

Interpretation of Rules:

Every effort has been made to render the rules and conditions of the competitions free from ambiguity. Should any doubt arise as to their interpretation or as to any point not apparently covered by them, application should be made for a ruling to the Secretary of the Subcommittee on AIPDM and Conference, who will, if necessary, lay the matter before the committee. The ruling given will be final. Any deviation from the rules would render a team or individual liable to disqualification.

Disqualification:

Any competitor who indulges in falsehoo3d or misrepresentation or behaviour unworthy of a Prison Officer during the conduct of any competition or lodging or leaving of protests and appeals arising therefrom, may be disqualified from participation or awards in that or any other subsequent meet by the Central Co-ordinating Committee. A report about an incident of this nature would be sent by the official referee or the Chief Judge concerned, along with his recommendations, to the Secretary, Subcommittee on AIPDM and Conference, BPR&D, New Delhi before the end of the meet and ahead of the announcement of awards.

Announcement of Results:

Results should be announced immediately after each competition is over or as soon as practicable.

Report on the Meet:

As soon as possible after the conclusion of the meet, the Organizing Secretary will send to the Secretary, Subcommittee on AIPDM and Conference, BPR&D, New Delhi, a detailed note about the meet containing, inter alia, information on the following points: